Modules
Smart Payroll Data
The world has hundreds—if not thousands—of different collective labor agreements (CLAs), each with its own rules for working hours, premiums, overtime, and absences. For payroll teams, this creates a heavy administrative burden—especially in companies where employees fall under multiple CLAs. Manually interpreting these agreements is time-consuming, error-prone, and costly when incorrect wages need to be corrected.
Kiho’s Smart Payroll Data module automates the entire process. Time-tracking entries are instantly converted into the correct CLA-based premiums, overtime, and allowances. Payroll becomes faster, more accurate, and far less of an administrative headache.
Payroll data straight from time‑tracking
Kiho’s payroll engine lets you create employee‑ or team‑specific profiles that hold the correct pay rules. The system automatically detects and calculates evening, night and weekend premiums, daily and period overtime, and public‑holiday compensation—no manual maths required.
Exceptions such as absences, travel time and rounding rules are processed automatically, and even vehicle‑based extras or cost‑centre limits can be applied, keeping reporting and invoicing crystal‑clear.
How the Smart Payroll Data module works in practice
1.
Define pay rules in Kiho
Create as many work‑time profiles as needed and assign employees to them. Profiles cover job type, premiums, overtime rules and any flex‑time provisions.
Example: A company employs both salaried staff and shift‑working technicians. The system automatically applies the correct rules for each group.
2.
Log work – Kiho does the maths
Kiho calculates daily and period overtime, additional work and evening/weekend premiums straight from time entries, using either the local agreement or the CLA.
Example: An employee works a twelve‑hour day. Kiho automatically creates payroll lines for 50 % and 100 % overtime based on the profile’s rules.
3.
Automate exceptions, public holidays & rounding
Sick leave, travel time and public‑holiday impacts are calculated automatically. Optional rounding means a few stray minutes don’t affect pay.
Example: An employee clocks in at 07:58, but rules say work starts at 08:00. Kiho rounds the entry automatically—no manual edits.
4.
Ready for payday
At the end of the pay period, approved data is ready for payment. Depending on your payroll software, transferring the file can be just a couple of clicks via the interface.
Example: The payroll clerk selects the employees and period; Kiho exports the file directly to the payroll system.
Time entry → Interpretation → Approval → Payment
Besides real‑time, user‑friendly logging and automated CLA interpretation, Kiho gives supervisors a clear overview of all entries on their sites and lets them approve them in bulk. Multi‑level approval chains are supported. Once entries, approvals and interpretations are done, Kiho generates a ready‑to‑pay payroll file that can be sent straight to your payroll system—or via Kiho’s Working‑Time API to your ERP and HR solutions without extra manual steps.
Why this module is a game‑changer for your business
Manual payroll data handling is time‑consuming and prone to errors that can quickly lead to incorrect pay, unhappy employees and administrative headaches. Automating CLA interpretation cuts processing time, reduces mistakes and lightens the admin load. Accurate, transparent time interpretation also boosts employee satisfaction—every hour and allowance is paid correctly and on time.
