Solutions
Facilities Management
Kiho brings together time tracking, task management, equipment monitoring, and invoicing into a single system—so that every work phase can be tracked, directed, and billed in real time.
How does Kiho help?
1.
Real-Time, Regional Work Management
Real-time on-map visibility. The Tactical Map gives you a real-time overview of all maintenance sites, helping supervisors prioritize tasks and respond quickly to changing conditions.
Example: Snow clearing is underway when a new storm hits. Kiho’s Tactical Map shows which areas are already cleared and where extra crews are needed—so you can act fast, dispatch teams, and stay ahead of the weather.
2.
All Work Orders and Tasks in One App
Job assignments delivered instantly, no calls or paper needed. Workers receive tasks directly through the mobile app and mark them complete with a single tap—keeping everything fast, clear, and connected.
Example: A customer reports an urgent water leak. In Kiho, the dispatcher assigns the job to the nearest available technician. The technician receives the instructions on their phone and confirms the job is done—right from the site.
3.
Efficient Use of Equipment and Resources
Centralized management for all vehicles, tools, and resources. Track maintenance schedules, usage hours, and utilization rates from a single dashboard—helping reduce downtime and keep operations running smoothly.
Example: A company vehicle is approaching its service date. Kiho sends an alert in advance, allowing you to schedule maintenance without disrupting critical work.
4.
Automated Billing Data—No Manual Work
Automatic aggregation of hours, maintenance, and driving logs. Kiho collects all work-related data in one place, making invoicing faster and more accurate—no manual input needed.
Example: Technicians complete maintenance at several sites in a single day. Kiho automatically assigns all hours, routes, and tasks to the correct client, so everything is ready for invoicing by the end of the day.
Building Your Property Maintenance Solution with Kiho
Integrated Work Oversight, Equipment Management & Invoicing
Effective organisation is everything in property maintenance—whether you’re clearing snow, maintaining green spaces, or handling building repairs. Dispersed crews and equipment can lead to wasted effort, unfinished tasks, and lost billable hours.
With Kiho, everything lives in one place: time tracking, task management, fleet monitoring, and invoicing. Supervisors get a real-time view of operations through the regional work map, showing exactly which areas have been serviced and which still need attention. No more duplicate trips, delays, or guesswork.
Equipment stays in working order. Vehicles, tools, and safety gear are maintained and ready when needed. Service intervals, fault reports, and utilisation data are all managed from a single dashboard—minimising downtime and improving efficiency.
And when the job’s done, invoicing is automatic. Hours, tasks, and travel logs flow directly into billing—no manual reporting required. Work gets completed, invoices go out faster, and customer satisfaction improves.
Integrations automate the process and minimise manual work
Kiho’s open interfaces and ready-made integrations keep your systems connected. Essential information moves automatically between platforms without extra steps. This reduces errors, saves time, and keeps decision-making based on real-time, reliable data.
- Working time interface – Automates the transfer of working time to payroll (e.g. Mepco, Personec F, Procountor, Netvisor).
- Intelligent payroll – Interprets timesheets into payroll records with bonuses and overtime, without manual work.
- ERP integrations – Work orders and customer data can be imported via interfaces to Kiho and real-time performance data can be returned to the ERP system.
- Billing integrations – Tasks, work orders and mileage are automatically transferred to billing, priced per customer, without manual processing.
- Sales invoice interface – Automatic transfer of invoice data to financial management.
- NFC and QR technology – Identification, location, rolling inventory, maintenance and calibration tracking of small equipment and tools.
- BI reporting – Analysing vehicle data, timesheets and task management in applications such as Power BI or Tableau.
“With Kiho, property maintenance flows like a dance! No more slogging through paperwork or wasted chores—most processes run automatically. Kiho frees up time and energy for other tasks by handling every detail.”
Hannu Laitinen, Koneurakointi Laitinen & Väänänen Oy
“Price is important in a tender, but the real value is in the features you get. Most fleet-management systems are similar, but Kiho had extra capabilities that convinced us.”
Erkan Yilmaz, PHM Group
Testimonial
Kiho x PHM Group: A Comprehensive Solution for Field Operations
Kiho helps PHM Group manage property-maintenance tasks efficiently and collects valuable day-to-day data for the property-services company. In addition to Kiho’s fleet-management system, PHM Group uses Kiho’s region-based work management app (Kiho Tactical Map) for field work—proven to simplify and accelerate mobile operations.
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