Working time monitoring – a necessary evil or an aid for management

Monitoring of working time plays no important part in organizations in which work is based on a timetable drawn up in advance. Some examples are shops, factories or schools. Planning plays a key role, only deviations are recorded. With mobile work, however, working time monitoring in real time becomes the most important aid for management.

Most electronic working time monitoring services are used so that notes are made after the work has been done. The management’s advantages clearly come from real-time systems in which notes are made before each piece of work is started.

With real-time working time monitoring, control of mobile work becomes location-independent. Morning briefings and registration at the office can go down in history. Working time monitoring shows in real time who is doing what and when each piece of work has been started. The correctness of working time notes can be certified with location data showing the GPS location of each note.  

The advantages can be seen immediately

Using the service makes things easier from the very first day. You no longer have to bother the team with WhatsApp group messages starting with “Who could spare a minute” or “Is there anyone around here”, or learn afterwards that someone just didn’t show up at the build site agreed upon. As deviations can be attended to immediately, the work quality of the whole organization improves. Work can still be controlled over the phone, by SMS or WhatsApp, or, alternatively, within the working time monitoring service and with work orders sent to employees’ smartphones.

Cost-consciousness also increases. Take for example a renovation for which several persons’ working time has been budgeted. Would one prefer to see the working time used later or to watch the accrual of working hours in real time and compare it with the renovation’s degree of completion?

In addition to management, working time monitoring facilitates salary calculation. Working hours, bonuses and compensations constitute salary material which can be transferred directly to a financial administration program. This compatibility is not only found in real-time systems per se – salary material can also be formed in other electronic working time monitoring systems. Working hours and product notes added to them can also be invoiced without intermediate manual steps.

Kiho’s working time monitoring is a flexible and cost-effective alternative for small and medium-sized companies. The service is typically taken into use in a day, but it can also be tested free of charge with “default settings”. The actual first use includes automation of bonuses in accordance with the collective agreement, specification of interfaces as well as a comprehensive initial operation course both for employees and main users. Our project manager who is responsible for the use of the system will help you during the first months to make sure that the service is put into effective use.

Tuomas Saarinen
040 574 1000

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