Modules
Tasks
Managing work tasks is a core part of operational efficiency—and it quickly breaks down without the right tools.
Without centralized task planning, real-time tracking, and accurate reporting, you risk delays, mistakes, and extra workload for both employees and supervisors. Kiho’s Tasks module brings everything together in one system, so you can plan, assign, complete, and monitor tasks in real time.
When tasks are easy to schedule, distribute, and complete, your operations run faster and smoother. Employees know exactly what to do and where to be. Supervisors track progress as it happens. And customers receive high-quality service without unnecessary delays.
All Work Tasks in One App
Kiho’s Tasks module unifies resourcing, assignments, execution and reporting into a single solution. You can create tasks in the browser or mobile app, and even receive them directly from customers via an order portal or API. Each task carries detailed information like customer, worksite/project, schedule, location, instructions and required products or materials.
Within the system, you can also allocate tasks to specific employees or equipment, meaning the right people and tools are on hand at the right time. Every assigned task appears on the employee’s mobile device; they can start the job, log work phases and mark it complete without extra steps.
As the task progresses, Kiho captures real-time data — hours worked, equipment used, materials consumed and photos — all tied directly to the task. That means every work phase is fully documented, and your reporting is both precise and reliable.
How Kiho’s Tasks Module Works in Practice
1.
Task Creation & Scheduling
Supervisors create tasks and assign them to the right people, equipment, schedules and resources. You can add customer details, locations, instructions and any attachments.
Example: A service company receives a maintenance request from a client. In Kiho, they quickly schedule the visit, assign it to a technician and list the required materials.
2.
Real-Time Execution & Reporting
When an employee starts a task, they log every phase—from travel time to completed work—and record used supplies and other necessary details. Photos and attachments can be added on the spot, so everything is documented automatically.
Example: A technician completes an on-site installation and photographs the finished work. The images and job data upload immediately to Kiho, letting supervisors and the client verify successful completion.
3.
Equipment & Resource Management
Task execution can integrate with vehicle and machinery usage. GPS-based tracking logs kilometers, operating hours and usage counts against each task.
Example: For an aggregate delivery, the driver records how many tonnes of crushed stone were loaded, from which quarry and to which site. All data ties back to the task without extra notes.
4.
Automatic Billing Data Generation
Every detail of the task—hours worked, materials consumed and equipment usage including mileage—feeds directly into the invoicing module with zero manual entry.
Example: After completing a customer’s maintenance job, Kiho compiles time logs, parts used and travel metrics into billable data, making invoicing fast and error-free.
Complete Your Toolkit with Add-On Modules
The Tasks module works hand-in-hand with Time Tracking, Fleet and Equipment Management and Invoicing, turning task execution, reporting and billing into a seamless workflow.
You can also link Kiho to Inventory Management, so materials consumed on a task automatically reduce stock levels. Tasks can be tied to company assets, making equipment maintenance effortless—maintenance supervisors gain real-time oversight, repair time and costs become transparent, and documentation happens automatically.
Why Kiho’s Tasks Module Is the Ultimate Tool
Without a clear task-management system, you risk ambiguities in resourcing, reporting and billing. Kiho’s Tasks module guarantees that every task is organized, traceable and documented, allowing your company to:
- Reduce errors and wasted effort by defining and instructing every task clearly.
- Ensure complete billing of all performed work.
- Accelerate task completion by letting employees start and report tasks directly from their mobile devices.
- Simplify invoicing as work logs and material usage flow automatically into the billing module.
- Improve resource management with real-time visibility into task progress and outstanding items.
Efficient Work Management—Clear Tasks, Seamless Reporting, Rapid Billing
With Kiho’s Tasks module, assignment, resourcing and reporting all live in one app. No more lost task lists, unclear steps or manual entries—everything is managed, executed and reported in real time, in a single place.
Efficient task management means faster work, smoother reporting and full transparency across your organization. Kiho makes it efficient, clear and effortless.
