Modules
Fleet and Equipment Management
A company’s vehicles, machines and equipment—such as tools, measuring instruments, safety gear and so on—are a vital part of daily operations for many businesses. But without systematic management, maintaining and tracking them can become time-consuming and inefficient, which in turn can undermine overall business profitability.
Kiho’s Fleet & Equipment Management module provides the foundation for building the solution that best serves your company’s end-to-end equipment needs. It centralizes every piece of equipment-related data in one place, making management easy, accurate and always up to date. With basic asset details, maintenance histories, inspection records and utilization rates all available in a single system, your business cuts down on manual work, maximizes equipment usage and avoids unexpected downtime.
When information isn’t scattered across multiple systems or left to people’s memories, your company’s resources stay under control and in use—without any extra effort.
Manage your company’s vehicles, machinery and tools with one system
Without a proper system, fleet management can be a ticking time bomb. Data can be scattered across different software, on paper or even just in the memory of employees. Kiho solves this problem by putting all the information you need in one application, where it’s always easily accessible.
All company vehicles and machinery are registered in the system, so technical information such as models, years, registration numbers, inspections and leases are always up to date. By adding vehicle and machinery maintenance history and emissions data, Kiho allows the company to accurately monitor the condition and environmental impact of its fleet. As well as being able to report on them reliably.
With Kiho’s Maintenance module, maintenance management will be automated, meaning that the system will remind you of upcoming tasks well in advance. We know from our years of experience that this feature reduces costly surprises and keeps the fleet up and running without unnecessary downtime. The company can organise its fleet by department, type of equipment or location, making resource management even more efficient and transparent.
Know where your equipment is
With NFC and QR codes, identifying and locating vehicles is super easy. When a vehicle or piece of equipment is scanned, all its details are instantly visible in Kiho. By reading the code with a mobile phone, for example, the location information comes directly from the scanner’s device. This allows for a so-called rolling inventory, and ensures that the information is up-to-date.
If a company needs real-time visibility into fleet movements and usage, Kiho’s Telematics module can be integrated with fleet management to provide accurate tracking information on vehicle location, routes and utilisation.
Fleet management can be integrated with all Kiho modules, such as time tracking, task management and invoicing. By combining modules with fleet management, an insane amount of important and rich data can be collected alongside tasks and invoicing. For example, you know exactly what work was done, what resources were used and what the costs were.
Why is Kiho’s Fleet Management module the master solution?
Kiho’s Fleet Management module provides a clear, up-to-date and automated way to track and manage your fleet without unnecessary manual work.
- Save time and money – No more lost machines, unnecessary rentals, lost maintenance records or forgotten inspections.
- Improve fleet utilisation – Know what fleet is being used, how much and where there is room for optimisation.
- Avoid surprises – Proactive maintenance planning prevents costly downtime and emergency repairs.
- Make informed decisions – All fleet data is easily available for reporting and analysis.
How Kiho’s Fleet & Equipment Management Module Works in Practice
1.
Asset Registration & Maintenance
All vehicles, machinery and equipment are added to the system, and their details remain easily updatable.
Example: A company records each excavator’s and truck’s registration data, maintenance history and leasing agreements in one place—so everyone who needs the information can access it instantly
2.
Predictive Maintenance & Inspection Reminders
The system alerts you to upcoming services and inspections, so nothing slips through the cracks. You can also see which assets are in for service and which are available for use.
Example: If your service vans’ safety inspection is due next month, Kiho notifies you in advance so operations managers can book inspection slots well ahead of time.
3.
Smart Asset Location & Identification
Attach NFC or QR-code tags to vehicles and equipment so employees can scan them and automatically update their status.
Example: A technician scans a voltmeter’s or fall-protection device’s QR code with their phone and immediately sees when it was last calibrated or inspected, when its next service is due, and who’s responsible for it.
4.
Asset Data Integrated with Other Operations
Asset information can be linked directly to your other Kiho modules—like time tracking, task management and cost accounting.
Example: When an employee logs a job in the system, it’s tied to the correct piece of equipment, so you instantly know what work was done and how much it cost.
Why is fleet management a critical part of business?
Without systematic management, a company’s fleet can easily lead to extra costs and inefficiencies. Kiho’s Fleet Management module provides a clear, up-to-date and automated way to track and manage your fleet without unnecessary manual work.
With all fleet data in the same system, there is no need for a company to combine data from different locations or worry about duplicate systems. The data is always up-to-date and easily accessible for reporting and analysis. This helps the company to optimise the use of resources, reduce downtime, improve cost efficiency and report on its operations.
With an easily traceable maintenance history, a company can plan maintenance proactively and avoid costly repairs. This keeps the equipment up and running at all times and minimises downtime. Efficient fleet management not only reduces costs, but also extends the life of vehicles and machinery, resulting in significant savings in the long term.
Controlled, easy and efficient fleet management – without millions of spreadsheets and manual work
With all fleet-related information in one system and easily manageable, the company can operate more efficiently and cost-effectively. No more scattered documents, forgotten maintenance or unnecessary downtime – Kiho takes fleet management to a new level.
