Field work


Better business with Kiho’s data-based equipment management

In the 2020s, digital equipment management is the order of the day. Kiho’s equipment management system collects data about the use and movements of your equipment to enable more efficient business management for you. It compiles data into an easy-to-use format, for example from an AI-based driving log, plotters and advanced GPS locators. 

Kiho keeps you up-to-date about your equipment’s movements and productivity and makes it easy for your employees to log data in an easy-to-use mobile app.

Digital monitoring reveals the utilization rate of your equipment

Acquisition, searching for, and transferring equipment takes up precious time, and time is of the essence for entrepreneurs. Digital equipment management saves you money as it shows, in real-time, the location and utilization rate of your equipment. If your equipment is spread over various locations and worksites, it is more than likely that some machines stand idle for long periods of time, waiting for their turn to be used. If equipment is transferred from one site to another without real-time GPS tracking, the transfer may go unrecorded, and you end up making unnecessary equipment purchases. 

Kiho’s services help you keep your trailers safe and accounted for, and keep you up-to-date on whether your equipment is engaged in productive work. You can easily redirect your equipment to new sites and target your employees’ contribution correctly. Our map service works both on a browser and on mobile devices, providing precise data on the location of your equipment.

Real-time data saves money

Automated equipment tracking is the quickest and most efficient way to monitor productivity. Kiho’s equipment management is designed to provide you with the data you need to improve your company’s profitability. 

For example, elimination of idle hours and precise allocations in bookkeeping is visible in your result right away. In our service, you don’t need to try to remember allocation afterward. Instead, you can:

Data-driven equipment management helps your employees

Data-driven equipment management makes your employees’ everyday work easier, as they can enter all work-related records easily in one place. The day’s working hours can be recorded with a couple of clicks in the same mobile app that collected location data through GPS.  Automated vehicle tracking eliminates paper records, which are laborious and inaccurate.

Our data formulates payroll material based on working hour records, and automatically includes overtime pay and other compensations etc. The bonuses and compensations are precisely calculated on the basis of case-specific collective agreements and company-specific practices. Equipment management data also promotes well-being at work and occupational safety. The records reveal, for example, accumulated over time and hours drove, enabling you to divide the workload more evenly.

Kiho keeps your data safe

Real-time data is a superior way to monitor the figures of your business, but its data security is a must and worth investing in. In Kiho’s service, you always own your data and can rest assured that we protect it with state-of-the-art information security measures. We never disclose your data to third parties and we have developed our systems in-house. The latest security updates are automated and come at no extra charge. Kiho keeps your data safe and keeps track of your equipment to enable you to focus on your core business.

Is invoiceable work slipping through your fingers? Kiho helps you keep things under control and keep money in your purse

All entrepreneurs know that time is money and there is none to be wasted. Still it tends to be wasted in working out unclear working hour records and managing unforeseen additional work. And that is costly. Nevertheless, not many entrepreneurs know exactly the cost of, say, a quarter of an hour of unrecorded work in a week. Do you?

Planning and management of mobile work is quite a puzzle to solve, particularly if employees, tasks and invoicing data are scattered all over the place. Supervisors are busy, employees focus on getting piled up work done and human errors occur in recording work and hours. However, your profitability is based on ensuring the efficiency of your worksites, so the matter is worth looking into. At the monthly level, when a quarter of an hour of work is not invoiced, the result will be a loss of hundreds, even thousands of euros.

Small streams make big rivers, and that applies to invoiceable work on your worksites as well

At the end of the day, your employees record the work done in a notebook, or on an hour registration form. On that paper, they remember to record the work that took the most time of their working day. However, quick tasks, not included in the agreed work rota, can easily be forgotten, particularly if they were minor and only took less than two hours. Your employee may have replaced a broken lightbulb in a housing company, checked a leaking water pipe, or used heavy machinery to move earth on the worksite, as requested by another company. All that was just a quick job, easily done, but invoiceable work all the same, and if not recorded, it will affect your company’s cash flow.

In addition to missing minor tasks, invoicing and record data that has to be collected from various sources means unnecessary extra work. All employers are familiar with the situation where, as the invoicing day comes, you spend hours compiling data from employees’ timesheets, notes on paper, WhatsApp and text messages, emails and worksite folders. You spend the whole day phoning employees to check the details and the weekend, easily, reviewing the info collected. It all costs time and money, and can take up all of your free time. But all this can all be done very easily, even in less than an hour. That is why Kiho’s comprehensive work management services are constructed so that you can focus on getting the job done.

Electronic working hour records are an entrepreneur’s best friend

The 100% Finnish Kiho Work system keeps you up-to-date on the progress of your worksites and invoicing data. It makes no human errors and saves time for you and your employees, as they can record working hours on their phone on-site. You can check the work done and tasks acknowledged in real time, and the app, based on location data, tells you exactly where your equipment is – to within one metre. Working hour records make your employees’ workdays easier. They can use Kiho to acknowledge work done, check the next tasks, and notifications for everyone, easily all in the same place.

The Kiho Work system enables real time monitoring of the productivity of each project, and when you link Kiho to your financial administration system, you can transfer the data directly to electronic invoicing and fluently further on to accounting. Kiho Work is an entrepreneur’s second brain, developed to allow you to give your brain a rest every now and then.

We customise our services to meet your company’s needs. Contact us and let’s work out together how Kiho can help you focus on the essential.

Young ladies, let technology inspire you!

What kind of work do Riikka and Linda do at Kiho? Can they code as well?

The interview is part of the video series “Young ladies, let technology inspire you!”. As a result of the videos, Kiho made it possible to donate two laptops to make studying easier for children of limited means.

Watch all the “Young ladies, let technology inspire you!” videos here

Partnership cooperation between Kiho and Tampuuri

Partnership cooperation between Kiho and Tampuuri

The partnership between Kiho and Tampuuri property management software makes it easy for property management companies to keep Tampuuri up-to-date on work in the field. The integration implemented between the two services enables the transfer of maintenance tasks via an interface from Tampuuri to the Kiho Tasks service.

Two-way integration makes everyday work smooth

Kiho’s mobile application facilitates easy task management for employees. Everyone can see their tasks on a clear, automatically updated list. An image or a feedback text can be saved with the tasks, and transferred to Tampuuri via two-way integration.

Tampuuri users kept up-to-date

Kiho produces almost real-time data for Tampuuri on the status of maintenance tasks. Tampuuri users can use this data to see in real-time what is happening in the field – the work being done and completed, and the additional information or pictures saved by the performer of the work about the maintenance task.

Five easy steps to start using Kiho

An easy introduction is the key when you begin enhancing the efficiency of your company’s operations with Kiho. Our high-quality introduction process makes the services available for your employees smoothly, and the business benefits will soon be realized. That is the reason why we at Kiho have focused on the process of taking Kiho into use and making it as effortless as possible for your company.

Once you have placed an order for the Kiho services with our sales team, we will assign one of our four project managers as your contact person. This one person will be your contact person throughout the orientation process and ensure that the Kiho service produces the expected benefits. Five easy steps is all you need in the introduction.

Steps in the introduction:

1. Preparation of your Kiho environment

The introduction process begins with an initial email message from your contact person. The information we require to set up your Kiho environment is listed in the message. The following information is needed:

In most cases, the easiest way to compile these detailed lists is to use your financial administration software, either yourself or via your accounting agency.

In addition, we require information about the rules of working hour allocation in your company to automate, for example, the accrual of bonuses and allowances. To make preparation easier, we also need advance information on your invoicing practices. Naturally, the information we need depends on the scope of the Kiho solution you ordered. If you are only introducing the Kiho Equipment service, less data is needed.

We will link Kiho’s sales and working hour services on your behalf with your financial administration service via interfaces. This facilitates the comprehensive digitalization of your business from work performance to financial statements. The list of available interfaces is here.

2. Installation of locator devices in vehicles

If your solution includes Kiho Equipment services, the installation of locator devices must be planned and organised. The locator device is connected to the OBD plug found in a passenger car or a van. Battery-operated locators for use on minor equipment only require physical attachment to the relevant equipment.

Fixed locator devices on heavy equipment and work machinery are usually installed by Kiho’s technicians. These devices collect information not only on the route, speed and location, but various driving modes as well. The installations take place at the location where your equipment is and take as little time as possible to avoid interruptions to your company’s productive work.

3. Training for main users

Once the Kiho environment is prepared and locators installed, it is time for introduction training. Depending on the scope of your Kiho solution, the training will take one or two hours, and the training sessions for the various software modules can be spread over several days. The main user training covers the basic use of Kiho and maintenance operations such as adding and administration of vehicle fleet, users, customers, and products. Your company can have one or several Kiho system, main users.

4. Training for employees

If it is possible to have all your employees on site at the same time, we can arrange a brief introduction for them on how to use Kiho. During that session, we will ensure that everyone downloads the mobile application and performs a few test entries. In most cases, supervisors learn to use the mobile app first and then show employees how to use it. We help in planning the training for your employees and deliver a quick guide to the mobile app for distribution to your employees using the app.

The use of the mobile app will soon become an integral part of daily work when everyone is clearly obligated to use it. In some cases, the previous working method, such as paper entries of working hours and invoicing data, will continue in parallel with Kiho (e.g. for a month).

When using the Kiho Work service, employees record in the mobile app the information they previously provided in other ways. Real-time recording takes some getting used to; however, after a couple of days, the benefits become evident for the employees as well. When details of work performance are forwarded in real-time, and any confusion or deviations can be dealt with immediately, there will be no more need to try and remember things afterwards or to clarify anything.

5. Support after introduction

In the next few days following the introduction, your employees may have questions for you, and you for us. New ideas for utilizing Kiho even better may also come up. Your assigned project manager will be your direct contact for at least two months after the introductory training. The project manager will answer any questions you may have, configure your Kiho environment if needed, and ensure the smooth use of the service in every way. After that, your contact person will step aside and you can contact our Customer Service if you need help. 

Any questions or concerns? Would you like to know more about the introduction process of Kiho? Feel free to contact Sari!

Kiho tracks your equipment on the map and keeps costs under control

When driving data is recorded on random bits of paper and the machines are who knows where it’s no wonder that it all gets on an entrepreneur’s nerves. Equipment management is a necessary evil, involving pitfalls that may easily cost a fortune. How about letting us eliminate the stress? It is worth it because efficient equipment management means efficient business. Kiho’s equipment management is designed to eliminate all headaches and free up time for you to focus on real work.

Do you know where your minor equipment is?

We have heard from people in the field that locating minor equipment may take hours. Whether it’s a trailer or a power drill, the movements of equipment are often not recorded anywhere but in the memory of their operators. What if, instead of endless rounds of phone calls, you could just take a quick look at your phone’s display and see right away where your equipment is, and what it’s being used for?

Kiho enables real-time monitoring of your minor equipment. You can check the location of your equipment, prepare for transfers and allocate it fluently to various projects. You won’t need to spend any more time on unnecessary searches or enquiries, but focus on invoiceable work instead.

Do you monitor the transfer, loading and changeover times of your equipment?

A couple of hours’ difference in time records may seem insignificant, but in actual fact, it can cost you thousands in terms of monthly invoicing. Monitoring of transport work often reveals that invoiceable working hours go to waste. For example, it is easy to minimise the idle hours between arrival at a worksite and starting the actual work. Kiho’s mobile app is handy, as employees have it on their mobiles for accurate recording of invoiceable hours and work. 

Do employees drive too fast in your vehicles?

Some people turn into racing drivers on the motorway, and couldn’t care less about safe distances or speed limits. If the speeding vehicle happens to display your company’s logo on the side, the driver endangers not only public safety, but also the reputation of your business. In many cases, speeding incidents get recorded on video, and in no time, the video gets shared thousands of times in social media. Kiho’s smart driving mode monitoring enables monitoring of speed limits, safe distances and eco-driving. It helps keep your drivers and other road users safe, and ensures that your company won’t be in the eye of the next storm on social media.

Electronic driving log for precise recording of distances driven

Paper is one of the greatest inventions of mankind, but a hopelessly outdated way to monitor the movements of your equipment. Advancing technology has made the electronic driving log a minimum requirement in modern equipment management. Kiho records all driving automatically with the help of GPS positioning and gets the kilometre and hour records exactly right. The system learns to separate personal driving from working hours and produces automatic reports. You can say goodbye to endless browsing of papers and your employees’ working days will become easier when they can focus on the essential, instead of trying to remember driving times.

Kiho frees up time for you by managing equipment and work data in one easy-to-use app. Our service, made in Finland, and using the most advanced positioning data on the market, is fully customisable to meet all the equipment and work management needs of your company. 

How can we help you keep your equipment on the road, and safe? Read more about our solutions here or contact us, so we can work things out together!